Your Company Signature Block is your Company information that appears in the footer of your outgoing email and print media (e.g. Postcard) Deployments. It is the default signature for everyone in your organization. You can customize your Company Signature Block to suit your specific needs.
Review and configure your Company Signature Blocks by going to My Company > Company Info and then clicking on the Signature Blocks tab.
The contents of the tab are divided into four sections, two each for Email and Postcard Signatures:
- Company Email Signatures
- Company Email Signature
- Company Co-Brand Email Signature
- Company Postcard Signatures
For each of the four Signature Block types, you can customize their content by clicking the respective Edit buttons (See "Editing Company Email Signature Blocks" and "Editing Postcard Signature Blocks" below for details)
You can also click the corresponding Clear Email Signature button to delete the currently-entered content for any of the signature types.
Note that when you click a Clear Email Signature button, in addition to deleting whatever signature is present in that signature type, you are also presented with a Clear Child Email Signatures pop up, whose functionality is covered in the final section of this article.
Company Email Signature Blocks
Both Company Email Signature and Company Co-Brand Email Signature Blocks inherit their information from your Company Profile.
Editing Company Email Signature Blocks
When you click on either the Edit Email Signature or Edit Co-Brand Email Signature button, you are given the opportunity to customize your Company Email Signature Block contents by changing the layout or by adding/updating information and images.
Company Email Signature Blocks are crafted and edited using Surefire's standard HTML editor interface, which allows you to add text or merge fields, add images, and change the layout should you wish.
Whenever you Save Changes made to your Company Email Signature blocks, you will be prompted as to whether you want to Clear Child Org email signatures. This functionality is covered in the last section of this article.
Company Postcard Signature Blocks
You can create Postcards as a Media Type for Content Collections. Once created, you can deploy a Postcard from the Deployment Center after which it will be printed and sent through the US Postal Service as a physical piece of printed one-page mail.
Unlike the Company Email Signature Blocks described above, the font stylings (i.e. whether the fonts appear as bold, italic and/or all caps) of Postcard Signature Blocks are configured within a Postcard's layout.
Editing Postcard Signature Blocks
When you click on either the Edit Postcard Signature or Edit Co-Brand Postcard Signature button, you are given the opportunity to designate what text will be included in any Company Postcard Signature Blocks (but not, as described above, how the text will be formatted).
You can fill up to six lines of text per Postcard Signature Block.
Each of these six lines corresponds to a field on the Edit Postcard Signature Block screen.
Each field can be populated with either dynamic of static text or a combination of both.
Whenever you Save Changes made to your Company Postcard Signature blocks, you will be prompted as to whether you want to Clear Child Org Postcard signatures. This functionality is covered in the next section of this article.
Clearing Child Org [Email or Postcard] Signatures
Whenever you either click a Clear Email Signature button or go to save any changes made to your Company Signature Blocks, the system will prompt you as to whether you want your changes applied to any existing custom User Signature Blocks setup by users for themselves in either your organizational unit or any of its subordinate organizational units.
You are presented with three options:
- Clear All User [Email or Postcard] Signatures
Select this option to apply your signature block edits (i.e. overwrite) to the User [Email or Postcard] Signatures of all users in your Surefire Organizational Unit (aka Company)
- Clear All User and Sub Org [Email or Postcard] Signatures
Select this option to apply your signature block edits (i.e. overwrite) to the User [Email or Postcard] Signatures of all users in your Surefire Organizational Unit (aka Company) and to the User [Email or Postcard] Signatures of all users in any Surefire Organizational Units that are subordinate to yours
- Keep Custom [Email or Postcard] Signatures
Select this options to not propagate any of your Signature Block edits (i.e. overwrite) to any other Signature Blocks in your or any other Organizational Unit (aka Company) in Surefire